Every season's archive, easy to find years later.
Photos, recordings and programmes from every event end up in a shared archive. Find anything by file type, tag or year and send it to the press or partners.
“Where do I leave last night's photos?”
In the season folder, through an upload link.
“Do you have the photos from last year's premiere?”
Finds them by tag, year or file type.
“Can you send us the programme and a few images?”
Gets a link with the selection, no attachments.
Step by step, from the first file to delivery.
Every step starts where the previous one left off. Nobody rebuilds the structure or hunts for the right link.
- Photographers and technical crew
Upload after every event
Through an upload link, straight into the season folder.
- Team
Organises by season
Folders by year and tags by event type.
- Team
Filters by type
Images, video, audio or documents, across the account.
- Team
Previews
PDF programmes, photos and recordings, right in the browser.
- Press and partners
Receive the selection
An expiring link, no account.
Every season leaves an archive that has to be findable.
Theatres, orchestras, museums and cultural centres produce photos, recordings, programmes and posters every season. Assets come from photographers, technicians and outside collaborators, and a few years later nobody knows where they are. Nivlo keeps them organised by season and easy to find and share.
Assets scattered across hard drives
Every season lives in one account, in folders and tags. Search finds files by name, tag, year or type.
Outside collaborators without access
Photographers and technicians upload after every performance through an upload link, with no account.
Recordings that are hard to check
WAV, MPEG and AIFF audio and video clips play right in the browser, with no download.
Small budgets
The free plan has 30 GB and unlimited users. Move to a paid plan only when you need more space.
What everyone at the institution gets.
One account, different benefits for everyone in the workflow.
Communications department
- Quickly finds photos from a premiere years ago.
- Sends the press a selection through a link.
- Prepares social media posts in Nivlo.
Photographers and technical crew
- Upload after every performance.
- Need no account.
- Uploads resume if the connection drops.
Archivist or project manager
- Organises the archive by season and event type.
- Restores files deleted by mistake from the bin for 30 days.
- Knows the data stays in the European Union.
A season, from premiere to archive.
Illustrative examples, built on features available in Nivlo today.
After a premiere
The photographer uploads the images to the performance folder and the technical crew adds the audio recording. The communications team picks images for the press and sends them through a link with an expiry date.
A partner asks for materials
A partner festival asks for the programme and a few photos. The team filters the season’s documents and images and sends a link with the selection, no attachments.
The institution’s anniversary
For an anniversary exhibition, the team searches by year and file type and finds photos, posters and programmes from several seasons, all in the same account.
How to organise your files in Nivlo.
A starting point to adapt to your team. Folders can be copied, moved or merged at any time without losing files.
- Season 2025–2026 › Performances › Premiere · Reruns
- Season 2025–2026 › Audio and video recordings
- Season 2025–2026 › Programmes and posters
- Press › Selections sent
- Archive › Previous seasons
One folder per season
The archive is easy to browse, year after year.
Tags by event type
Concert, performance or exhibition: search finds them instantly.
Upload links for collaborators
Photographers and technicians upload after every event, no account needed.
The features you'll use most often.
- File type filters
- Search across the account
- Tags
- Tags with synonyms Pro+
- PDF, audio and video preview
- Share links
- Free plan with 30 GB
- Data stored in the EU
Can we archive audio recordings too?
Yes. Nivlo accepts WAV, MPEG and AIFF, as well as images, video and documents.
Do volunteers and collaborators need an account?
Not to send files: they use an upload link.
Our budget is small. Where do we start?
With the free plan: 30 GB and unlimited users. Move to a paid plan only when you need more space.
Can we keep archives spanning many years?
Yes. Seasons stay organised in folders and tags, and storage grows with the plan you choose.
Can we send the press just a selection?
Yes. Select the files and send a link with only them, with an expiry date and access to the web version or the original, as you choose.
Is the data stored in the European Union?
Yes. Files are stored on dedicated servers in Germany and Finland, and a data processing agreement (DPA) is available for every client.
We'll show you Nivlo on your workflow.
We start from the files you work with today and build the structure in Nivlo together.